Now hiring: an AI employee

Hire your first AI employee.

Eva is the teammate your volume hiring has been missing. It fills your pipeline, talks to every applicant, screens them with evidence, interviews the best and briefs your team every morning. Your team makes the hires.

Join the waitlist Meet Eva

MindMatch staff IDAI Hiring Coordinator

Department: High-volume hiring
Shift: 24/7, holidays included
Languages: English, Spanish, Hindi + 13 more
Reports to: Your hiring team
Signs off on: Nothing without your approval

Overnight shift log On shift

6:02 PMWarehouse Associate promoted across job boards and social

11:48 PMSpoke with Carla R. in Spanish (2:14) · answered her question about parking

12:15 AMJenna B.: Needs review, forklift certification unconfirmed

2:37 AMMarcus J.: Ideal fit, all 4 requirements met with evidence

3:10 AMPriya N. finished her AI interview (6 min)

4:00 AMDelivery Driver goal: 3 short · proposed re-engaging 120 past applicants

7:30 AMMorning briefing ready: 6 Ideal fits waiting for you

The role you need to fill

Someone for the work nobody has time for.

Hundreds of applicants per opening, most of them applying from a phone after work. Reaching them fast, asking the basics, sorting the pile and following up decides who gets hired, and it’s the work your recruiters have the least time for.

Meet Eva

Every morning, it reports in. Then it takes instructions.

Open MindMatch and your AI employee tells you what happened overnight, what needs a decision and what it did. Ask it anything about your jobs and candidates, in plain words.

Good morning, NorthlineIn the last 24 hours I screened 41 applicants, answered 17 candidate questions and found 6 Ideal fits.

2 on a call now

Ask anything, or tell me what to do…

Needs your decision

6 strong candidates nobody has acted onWarehouse Associate · 4 IdealHandle it

12 candidates waiting more than 2 daysFrontline candidates move on fastHandle it

Candidates keep asking about parkingAsked 7 times · not in your FAQHandle it

What your AI teammate did

Screened 41 applicants6 Ideal · 15 Good · 16 Needs review · 4 Flagged7:42 AM

Answered 17 candidate questionspay, shifts, start date, parking7:10 AM

Priya N. finished the AI interviewStrong on safety and teamwork3:10 AM

Invited 5 to the AI interviewYou approved at 6:20 PMYesterday

Promotion of Forklift Operator is live$12.50 per applicationYesterday

Invite this week’s Ideal fits for Warehouse Associate to the first-round AI interview.

✓Searched candidates: 6 found✓Looked at 2 AI interviews

Here are this week’s 6 Ideal fits, all in New: Maria Lopez, Darnell Brooks and 4 more. I’ve prepared the invites for your approval.

Needs your approvalEmail 6 candidates their link to the AI interview “Warehouse first round”: Maria Lopez, Darnell Brooks, Priya Nair and 3 more✓ Approved

⌘KOn any job or candidate, press ⌘K and ask about that one: “Summarize this candidate and tell me the one thing to check.”

Re-engage

Who can start on Monday? Your past applicants.

Say who you need and where. Your AI employee searches the people who already applied to you, shows you the best matches and why, and asks them if they can start. You get a ready list instead of a new job ad.

I need 6 delivery drivers in Dallas from Monday. Evening shifts, they need their own car.

✓Searched past applicants in Dallas: 412 can be asked✓Drafted 3 criteria and 4 call questions

412 people who applied for your jobs in Dallas agreed to hear about other jobs and haven’t been contacted lately. I’ll check them against your criteria, 100 at a time.

Approved · Re-engagementLooking for Delivery driverWhere DallasStart MonHow many 6What I’ll check for each of them✓Has their own carMust-have✓Can work evening shiftsMust-have✓Has done delivery workNice-to-haveThe call: English · call or chat · 4 short questions✓ Scanning the first 100

Best matches100 scanned · 24 match · 31 miss a must-have

Ahmed HassanApplied for Warehouse Associate, Dallas✓ Own car · “I drive my own Corolla”✓ Evenings · “Evenings are best for me”✓ Delivery · “Two years with DoorDash”

Lena KrugerApplied for Courier, Dallas✓ Own car · “I have a car”✓ Evenings · “I can do 5 to 11”? Delivery · not mentioned

Mihai PopescuApplied for Delivery Driver, Dallas✓ Own car · “My own van”? Evenings · not mentioned✓ Delivery · “Parcels for 3 years”

Availability check sent to 24“Can you start Monday? Evenings, from 5 PM?” They answer by call or chat, on their phone.5 of 6 ready

Only people who said yes

It only searches applicants who agreed to hear about other jobs when they applied.

Never twice in a week

Nobody who applied in the last 30 days, was contacted in the last 7 or turned down in the last 30 is asked again.

You approve every step

You review the criteria, every scan of 100 and every message before anyone hears from you.

Its job description

AI Hiring Coordinator

Location: Everywhere your candidates are
Schedule: Full-time, every shift
Works with: Recruiters and hiring managers
Compensation: You pay per application, through MindMatch Job Ads

Responsibilities

01
Hit the hiring goals you setTell it how many people you need and by when. It forecasts from how your jobs actually perform, says early when a goal is at risk, and proposes what would close the gap: re-engaging past applicants, promoting the job, or both.
02
Keep your pipeline fullDistributes each opening across job boards, social media and the MindMatch network at a price per application you set. Spots jobs that are short on applicants and suggests promoting them; pause any time.
03
Talk to every applicantCandidates apply in their own language with a short voice conversation after agreeing to talk with an AI and be recorded. It asks your questions, answers theirs from the answers you provided (never guessing) and keeps to the call length you choose.
04
Screen with evidenceChecks every requirement, nice-to-have and dealbreaker against the call and the resume, marks each met, not met or unconfirmed, and quotes the candidate word for word.
05
Run first-round interviewsStructured voice interviews from reusable templates for any job, with follow-up questions and an optional time limit. Candidates take them on their own time; your team gets answers, recordings and a summary.
06
Fill open shifts from past applicantsTell it who you need and where. It searches people who already applied and agreed to hear about other jobs, shows you the best matches with their own words as evidence, and asks them a short availability check once you approve.
07
Brief your team every morningWhat happened overnight, which strong candidates are waiting, who has waited too long, and which questions candidates ask that your FAQ does not answer.
08
Do the busywork you ask forMoves candidates between stages, sends interview invites, adds FAQ answers and pauses promotion. Everything it proposes waits for your approval.

What it brings

English, Spanish, Hindi and 13 more languages
An answer to every question about your jobs, from your own FAQ
The same questions and rules for every applicant
Exact quotes behind every screening decision
Availability at 2 AM on a Sunday
A daily briefing without anyone writing a report

Not part of the job

Making hiring decisions
Rejecting anyone on its own
Judging anything that is not about the job
Acting without your approval

A night on the job

While your team sleeps, it keeps hiring.

Frontline candidates apply late, after their own work is done. Here is one night of what your AI employee does before your team is back.

6 PM
Job goes live
MindMatch Job Ads puts the ad on job boards, social media and the MindMatch network.
11 PM
Applications by voice
Candidates finishing a late day tap “Apply by voice”, agree to the AI conversation and talk it through.
11:05 PM
Questions answered
“Is there parking?” It answers from your FAQ, and flags any question it could not answer.
3 AM
Screened with evidence
Each applicant is checked against your criteria, with every decision backed by their own words.
7:30 AM
Briefing on your desk
“6 Ideal fits are waiting. Invite them to the AI interview?” One click to approve.

Its report

It shows you why, not just who.

Every requirement comes back met, not met or unconfirmed, with a one-line reason and the candidate’s exact words from the call or the resume. One click plays the moment they said it.

Ideal fitGood fitNeeds reviewFlagged

AI screenScreening…● Needs reviewJordan Reyes · Warehouse Associate

Certified forklift operator with two years at a distribution center. Can’t work the two Saturdays a month the role needs.

Check before deciding

✕ Available Monday to Saturday, incl. 2 Saturdays a monthThe candidate can work one Saturday a month, not two.Asked: Can you work Monday to Saturday, including 2 Saturdays a month?“I can do one Saturday a month, not two.” · Voice application▶ Play at 0:23

? Full-time or part-time shifts · not mentioned in the call or resumeMet✓ Valid forklift certification · “I got certified in 2019 and renewed it last year” · Voice application✓ Authorized to work in the US · “Yes, I am” · Voice application✓ Warehouse experience · “Warehouse Associate, Southwest Distribution, 2022–present” · Resume

Your team’s turn

Then your team takes over, in one calm workspace.

Everything your team needs to move fast on the candidates your AI employee surfaces, without losing track of anyone.

A board for every job

New, Shortlisted, Interviewing, Hired: drag candidates between stages, with undo if you slip.

Every candidate in one list

All jobs, sorted best match first, with filters by fit, job and stage, and bulk interview invites.

Listen from the card

Play a candidate’s call from the first question, right on the board. See who is on a call right now.

Review at keyboard speed

J and K to move, S to shortlist, R to reject, ⌘K to ask the AI about the candidate on screen.

Call length you control

No limit, or 2 to 20 minutes. Candidates see a countdown and the AI wraps up politely before time runs out.

Promotion on tap

Set a price per application and promote a job on the MindMatch network. Pause it any time; it leaves all channels within 24 hours.

Who does what

It proposes. Your team decides.

Eva, your AI employee

Brings in applications through MindMatch Job Ads
Has the first conversation with every applicant
Answers candidates’ questions from your FAQ
Screens every applicant with evidence and ranks them
Runs first-round voice interviews
Brings back past applicants who fit
Collects and checks new hires’ paperwork
Confirms every start and follows up with no-shows
Briefs you and proposes the next steps

Your hiring team

Sets the criteria and approves the questions
Approves or dismisses what the AI proposes
Listens to the conversations that matter
Meets the best candidates in person
Decides who gets hired
Accepts every new hire’s documents
Welcomes new hires on their first shift

Code of conduct

Like any new hire, it follows your rules.

It works within the rules you set, and some it never breaks.

Fair questions only

Questions, answers and criteria are checked when you save them. Anything that screens on age, race, sex, religion, national origin, disability or family status is blocked; inclusive wording is always welcome.

Evidence, not guesses

Every assessment quotes what the candidate said or wrote. If the evidence isn’t there, the requirement stays unconfirmed.

Only job-related evidence counts

Screening is built around the job, not the person’s background. Details like age or family status carry no weight, and are discarded.

Consent before every call

Candidates agree to talk with an AI and to the recording before the call starts. It never pretends to be a person.

You make the call

It never rejects anyone on its own. It sorts, explains and proposes; your team approves, listens and decides.

Your data stays yours

It only ever sees your company’s jobs and candidates, and runs on MindMatch’s own cloud. Your data is not used to train AI models.

Getting started

Its first day starts with your job ad.

No training program, no handbook. Give it a role and it drafts the rest for you to approve.

01
Share the job ad
Paste an open role and set a price per application. It goes out through MindMatch Job Ads.
02
Approve its playbook
Review the voice questions, screening criteria and FAQ answers it drafts from your ad, and pick the call length. Nothing goes live without you.
03
Meet your shortlist
Applicants start talking to your AI employee right away, and your first morning briefing lands the next day.

Make your next hire the one that hires for you.

We’ll put your AI employee to work on one of your open roles, from job ad to shortlist, so your team can judge it on real applicants.

Join the waitlist How voice applications work