Fair questions only
Questions and criteria are checked when you save them. Anything that screens on protected characteristics like age, origin, religion, family or health is blocked, with a fair rewrite suggested.
Trust
Your people’s data, handled with care.
Eva works with your candidates and new hires every day: their voices, their answers, their IDs and bank details. MindMatch is GDPR compliant, and the product is built so you decide who sees what, for how long, and what the AI may decide.
- GDPR compliant
- People make every hire
- Not used to train AI
Fair by design
Eva does the work. People make the decisions.
The AI checks every applicant the same way, against the job and nothing else, and shows its evidence. Anything it shouldn’t judge goes to a person.
Evidence, not guesses
Every assessment quotes what the candidate said or wrote. If the evidence isn’t there, the requirement stays unconfirmed, never guessed.
Sensitive answers stay with people
When a candidate mentions their health or something else personal while answering, Eva doesn’t decide that requirement. It points you to the moment in the call, and you decide.
Eva never rejects anyone
It sorts, summarises and proposes. Moving, inviting and hiring candidates is always a person’s decision, and every step it proposes waits for approval.
Consent before every call
Candidates agree to talk with an AI and to the recording before the call starts. The AI never pretends to be a person.
Candidates can opt out of AI
Anyone can ask not to be assessed by AI, from the link in their emails. Their application then goes to your team to review by hand.
New hires’ data
IDs, bank details, health certificates. Only for those who need them.
Onboarding collects the most sensitive data in hiring. It is encrypted, seen only by the roles you choose, logged when anyone looks, and deleted when it is no longer needed.
Encrypted and kept private
Typed details like bank, tax and ID numbers are encrypted and shown masked. Photos and PDFs of documents are stored privately, never in a public link.
Every look is logged
Opening a document, showing a full number or downloading the data is recorded on the new hire’s start: who, what and when. Links to documents work for a few minutes only.
Deleted automatically
Documents and details are deleted 30 days after the first day by default, or after any period you set. Health certificates and background checks go sooner, days after you accept them. What was asked and accepted stays in the history.
Read to the end, then agree
Policies work like a product’s terms: new hires scroll to the last page before they can tick the box, and you see when they did.
New hires know their rights
Their start page says who sees their data, why and for how long, links to your privacy policy, and lets them ask for a copy or deletion. You get the request with its one-month deadline.
Yours to take to HR
Download everything about one person in one file for your HR or payroll system, or delete it at once.
Admin
Everything, including settings, roles and how long data is kept. Sees documents and details.
Recruiter
Hiring and onboarding, including new hires’ documents and details.
Hiring manager
Hiring and onboarding progress. Never sees new hires’ documents or details.
Your data
Your candidates, your company’s data.
MindMatch processes your candidates’ data for you, under your instructions, and for nothing else.
Your data stays yours
Each company only ever sees its own jobs, candidates and new hires.
Not used to train AI
Your candidates’ calls, answers and documents are not used to train AI models.
Every AI step on record
Each AI screen is logged with what it used and what it found, so you can show how a decision came about.
Security
Security built in. Reviews welcome.
What protects your data today, and what your security team can ask us for.
No passwords to steal
Your team signs in with a 6-digit code sent by email. It works once, expires after 20 minutes, and stops working after 5 wrong tries.
Sensitive details encrypted
Bank, tax and ID numbers are encrypted at rest with AES-256 and shown masked, even to the people who may see them.
Least access, by role
Admins, recruiters and hiring managers each see what their role needs. Hiring managers never see new hires’ documents, and only admins and recruiters can change automations.
A record of who did what
Document views, AI screens and every automation run are logged, so you can always answer who saw or did what, and when.
Questions from your data protection officer?
Join the waitlist and we’ll walk your team through how MindMatch handles your data, and send them what they need.