Automations
Some steps never change: invite every Ideal fit to the interview, remind people who didn’t finish, start onboarding the moment someone is hired. Tell Eva once, in your own words. It does it that way for every candidate, at 3 a.m. too.
Your AI employee
A good colleague learns how your team works and does it that way without being asked. Automations are those instructions for Eva: what to do when something happens, for which jobs, and when to hand over to a person.
Eva runs it
Your team decides
How it works
Five steps, and a person approves each one that matters.
01 · Describe
Tell Eva in your own words, like you’d brief a colleague. It looks up what it needs, builds the automation from the blocks and shows it on the canvas. If it isn’t sure what you mean, it asks first.
02 · Shape
Drag blocks, connect them, set a Yes and a No path. Or tell Eva what to change: it changes only that, marks it on the canvas, and leaves everything else as it was.
03 · Test
Before anything runs, try it on the last 30 days: exactly how many candidates it would have reached and what it would have done for each. It’s only a test, so nothing is sent.
04 · Switch on
Every change is published as a version with a title, and you can go back to an earlier one any time. A draft can’t run, and a new automation stays paused until someone on your team switches it on.
05 · Every run
Each automation has its own history of runs, and each candidate’s page shows what ran for them, block by block. You always know why someone got an email.
01 · Describe
Tell Eva in your own words, like you’d brief a colleague. It looks up what it needs, builds the automation from the blocks and shows it on the canvas. If it isn’t sure what you mean, it asks first.
02 · Shape
Drag blocks, connect them, set a Yes and a No path. Or tell Eva what to change: it changes only that, marks it on the canvas, and leaves everything else as it was.
03 · Test
Before anything runs, try it on the last 30 days: exactly how many candidates it would have reached and what it would have done for each. It’s only a test, so nothing is sent.
04 · Switch on
Every change is published as a version with a title, and you can go back to an earlier one any time. A draft can’t run, and a new automation stays paused until someone on your team switches it on.
05 · Every run
Each automation has its own history of runs, and each candidate’s page shows what ran for them, block by block. You always know why someone got an email.
The blocks
From the application to the first shift. Each automation runs on the jobs you choose, and every job has its own board, with the stages your team works in.
What starts it: someone applies, passes the AI call, finishes an AI interview, is moved to a stage, or has a start date coming up.
Checks the candidate: AI screen fit, a dealbreaker, must-haves met, the AI interview, the stage, onboarding. Yes and No can each lead on, or end there.
Hours or days before the next block.
An email to the candidate, filled in with their first name, the job and the company.
Moves them to a stage of the job’s own board.
Sends one of your AI interviews, done on their own time.
Sends the start link with the documents the job’s onboarding asks for.
An email to your admins and recruiters, when someone needs a person.
Where to start
Ask Eva for any of these, then change them to fit how you work.
When an Ideal or Good fit passes the AI call, invite them to the AI interview straight away.
A day after someone applies, if they haven’t done the AI call yet, a friendly reminder with their link.
When someone is moved to Hired, start their onboarding and tell the team.
Three days before a start date, an email with where and when to come.
When a candidate finishes the AI interview, move them to In review and let the team know.
A day after someone applies, if a dealbreaker came up in their AI call, a person takes a look.
Always on, whatever an automation says
There’s no block for it. A person always decides.
Candidate emails go out between 8am and 7pm where the job is; anything due at night waits for the morning.
At most 3 emails per candidate from one automation.
Switching one on never acts on anything that happened before.
Join the waitlist and we’ll set up your first automations with you.
